This article is relevant to users with rights based on the Admin role.
An OPOS list (short for open items list) is essentially a digital cheat sheet for a company’s accounts. finway covers the accounts payable OPOS area and shows, at a glance, all invoices that have not yet been paid.
When is a request added to the OPOS list:
A request is only added to the OPOS list once its status has reached ‘Review’.
No transaction match: When a request has not been matched with a transaction.
Incomplete transaction matching: When a transaction has been matched with a request but does not fully cover the gross amount (partial payment), the outstanding gross balance of the request is included in the OPOS list.
When a transaction is in the “Pending” status. The request is only removed from the OPOS list once the transaction has been successfully completed.
When a transaction is removed from an request due to a unmatch.
When is an request excluded from the OPOS list:
When a request has been matched with a transaction and the gross amount matches 100 %.
When a request has been created with the ‘Already paid’ option, or from the moment this option is selected.
If the <<Clear item>> action has been performed manually for an item (see screenshot below) When the ‘Exclude item’ action has been performed for an item, a comment is also generated in the associated request.
Navigation and features:
Payment status:
Under ‘Status’, we display two different statuses:
Open: The due date is in the future or has not yet been entered in the request.
Due: The due date is in the past.
Due date:
The due date is displayed here. If no due date has yet been entered in the request, the column will appear blank.
Request:
The request number is displayed here.
Action:
Here you can remove an request from the OPOS list. If you wish to hide requests from your current view, you can also use the relevant filter options or export the data to adjust or edit it outside of finway. The ‘Action’ button is always located on the far right of the column overview.
Restoring manually excluded items to the OPOS list via the ‘Action’ button:
If an item is manually excluded from the OPOS list by clicking the relevant button, the item can be restored via the ‘Excluded Items’ tab:
1: Select the ‘Excluded Items’ tab.
2: Select the relevant items and tick the corresponding tick box on the left-hand side.
3: Select the ‘Retrieve’ option in the top-right-hand corner.
Filter and Export:
You can use the filter to narrow down the OPOS list using various filter options. Here, you can filter by status (open and due), vendor or employee-vendor, and by due date range. Click the ‘Export’ button to export the current view.
For export, a CSV file containing the following columns is generated:
A: Status/Payment status
B: Due date
C: Request number
D: Creditor number
E: Vendor name
F: Cost centre 1 (ID + Name)
G: Invoice number
H: Invoice date
I: Performance date
J: Expanse Account
K: Outstanding net amount
L: Outstanding gross amount
M: Cash discount %
N: Cash discount due date
O: Gross amount including cash discount
Columns and Sorting:
Under ‘Columns’, you can add or hide columns. You can change the order of the columns by clicking the ‘Move’ icon on the left and dragging the columns to the desired position (drag-and-drop). The relevant setting can be saved. If the setting is not saved, the sort order and the relevant columns will be reset to the default setting or the previously set configuration when you switch between sections.
Last updated on August 18, 2026.